Thank you for agreeing to speak at IHA’s 19th Annual Health Literacy Conference. Please read this page carefully and bookmark it for future reference.
Eskarlethe Juarez will be your conference liaison.
To avoid missing important emails, please add her email (EJuarez@iha4health.org) to your address book. And feel free to reach out to Eskarlethe with any questions. She will be happy to help you.
This handy checklist outlines your speaker duties. (More detail is provided in the Speaker Duty Details section below.)
- Register for the conference (remember that registration fees are waived for 1 speaker).
- Submit all presentation materials (slides, handouts, etc.) via Dropbox to IHA by March 9.
- Book your travel arrangements through our travel agent, Reed and Mackay, by March 27.
- If you would like to book extra rooms or nights, submit your request to Eskarlethe by March 27.
- Pick up your honorarium check at the conference registration table.
- Share your insight! And have fun at the conference.
Speaker Duty Details
Step 1: Register for the Conference
IHA offers 1 complimentary registration per session. (If your session is being addressed by multiple speakers, we’ll waive 1 registration fee for the speaker you directed on your application.) To access the complimentary registration, please use the unique coupon code, which will be emailed to the designated speaker.
Step 2: Submit Your Presentation Materials
The deadline to submit presentation materials (slides, handouts, etc.) to IHA is March 9, 2020.
- If you are unable to access DropBox, please contact us for support.
- If you need more time to submit your materials, send a request for extension as soon as possible.
Suggestions for Using PowerPoint
PowerPoint can be a powerful tool. It can also be a nightmare for attendees to read and comprehend—especially when it violates our own readability and design rules. This is one area that consistently receives low marks on conference evaluations.
Specific frustrations include:
- too much data crammed onto each slide.
- text extending to the bottom of the slide, which cannot be seen by those sitting toward the back.
- speakers simply reading their slides without providing additional information or context.
These concerns have been alleviated, however, by speakers who share reference handouts and who use their slide graphics only to underscore and emphasize their presentations. In other words, successful speakers recognize PowerPoint as a tool to enhance, but not replace, their own content delivery.
In addition to these steps, here are a few others to consider as you craft your presentation:
- Providing context helps your audience understand why your topic—and the information you’re sharing—is important to the state of health literacy.
- Drawing connections to other healthcare issues helps reinforce the reach and significance of health literacy within a larger context.
- Providing solutions, when you can, is of enormous benefit. But in the absence of ready-made remedies, posing provocative questions leads to discussion, critical thinking, and, quite possibly, the very solutions being sought.
- Focusing on your own content’s relevance is all the easier knowing that health-literacy basics were already addressed in a preconference session. That gives you the freedom to frame health literacy as it relates to your session, without wasting time defining general terms or citing common statistics.
For more tips on effective communication, check out Making Data Talk: A Workbook by the National Cancer Institute. This free resource offers helpful tips in designing successful presentations.
Step 3: Make Travel Arrangements by March 27
IHA covers the cost of 1 round-trip, coach airfare per session. We also provide 3 nights’ hotel accommodations in one room. (For sessions with multiple speakers, we’ll cover the 1 round-trip, coach airfare and 3-night/1-room accommodations as you directed on your speaker application.)
Contact our travel agent, Reed and Mackay, to book air travel.
Because it’s advisable to book your air travel 60 days before the conference, you’ll want to contact Reed and Mackay around March 1, 2020. And please remember that air travel requests must be finalized by March 27, 2020.
How booking with Reed and Mackay works
Reed and Mackay will look for the best fare from your departure city. (These flights usually feature at least one layover for those traveling across the country.) If you would like to use a specific airline or make your flight nonstop, Reed and Mackay will accommodate your request within 15% above the best fare. Any request for a higher-priced flight will be referred to IHA.
Eskarlethe will email you Reed and Mackay’s booking information in January. Please do not book your own travel and submit a receipt. Your flight must be booked through Reed and Mackay.
Transportation from the airport
If you are flying in to Orange County-John Wayne Airport (SNA), you can take the Hilton shuttle directly to the hotel. Their shuttles leave every 30 minutes. For more information on Hilton’s shuttle service, please contact them at 714.540.7000.
If you are flying into an airport other than SNA, arrange your transportation to and from the hotel when you book your flight with Reed and Mackay. Please submit these requests to IHA for approval before booking.
IHA will arrange your hotel stay.
- You may book additional rooms or nights at your own expense. If you do so, please send your confirmation number to Eskarlethe by March 27, 2020, to pair your personal reservation with the IHA hotel rooming list. This lets the hotel know that you will be staying additional nights and will prevent you from having to change rooms.
Step 5: Pick Up Your Check
Your check will be available for pick up at the conference. Please ask for your check at the conference registration table.
Step 6: Present!
Conference organizers will introduce plenary session speakers. Breakout-session speakers will introduce themselves.
Adhering to the conference schedule is critical. IHA staff will use flash cards to alert you to time remaining. Please plan on leaving 5-10 minutes for a robust Q&A session as our attendees are usually not shy about asking questions and sharing opinions.
We are proud to bring together the best and most engaged group of speakers, thinkers, and doers in this field. If there is anything we can do to make your experience better, please do not hesitate to ask. Thank you again for agreeing to share your expertise and for contributing to this conference.
The IHA Conference Planning Team