Thank you for agreeing to speak at IHA’s 18th Annual Health Literacy Conference. Please read this page carefully and bookmark it for future reference.
Eskarlethe Juarez will be your conference liaison.
Please add her email (EJuarez@iha4health.org) to your address book to avoid missing important emails about the conference. And feel free to reach out to her if you have any questions about the conference. She will be happy to help you.
This handy checklist outlines your speaker duties. More detail is provided in the sections below.
- Register for the conference (remember that 1 speaker gets free registration).
- Submit all presentation materials (slides, handouts, etc.) via DropBox to IHA by March 8.
- Book your travel accommodations through our travel agent by March 29.
- If you would like to book extra rooms or nights, submit your request to Eskarlethe by March 29.
- Pick up your honorarium check at the conference registration table.
- Present! And have fun at the conference.
Step 1: Register for the Conference
IHA offers 1 complimentary registration per session. You will receive an email with a unique coupon code, good for 1 free registration. (For sessions with multiple speakers, you selected who would receive free conference registration on your speaker application.) Please use your unique coupon code when registering for the conference.
Step 2: Submit Your Presentation Materials
The deadline to submit presentation materials (slides, handouts, etc.) to IHA is March 8, 2019.
- If you are unable to access DropBox, please contact us for support.
- If you need more time to submit your materials, send a request for extension as soon as possible.
Suggestions for Using PowerPoint
PowerPoint can be a powerful tool. It can also be a nightmare for attendees to read and comprehend, especially when we violate our own rules on readability and design. This is one of the main areas in which speakers get poor reviews in attendee evaluations.
The biggest frustrations for attendees, as stated in their conference evaluation forms, were when speakers had too much data on each slide or simply read their slides. Please keep this in mind when designing your presentation.
We encourage and fully support anyone who chooses to supply attendees with a few fact-laden sheets for reference purposes, and uses their slide presentation to graphically support their talk.Please consider these points in your presentation:
- Provide context for why your specific topic and information is important to those interested in health literacy.
- Draw connections to other issues in healthcare and health literacy, where appropriate.
- Provide solutions, or at least pose good questions which will lead to discussion, critical thinking, and solutions.
- Avoid beginning your presentation with a health literacy definition and summary of statistics. Feel free to frame the issue as it relates to your session, but know that a basic overview of health literacy is covered in a preconference session on Wednesday evening.
For more tips on effective communication, check out Making Data Talk: A Workbook by the National Cancer Institute. This free resource offers helpful tips in designing a successful presentation.
Step 3: Book Your Hotel and Travel
IHA covers the cost of 1 round-trip, coach airfare per session. We also provide 2 nights’ hotel accommodations (1 room). (For sessions with multiple speakers, you selected who would receive free airfare and hotel room on your speaker application.)
Our travel agency, Reed and Mackay, recommends that air travel be booked around 60 days before the conference. That means you should book your flight around March 1, 2019. Please note that all travel requests must be finalized by March 29, 2019.
Eskarlethe will send you the booking information near the end of February. Please do not book your own travel and submit a receipt. Your flight must be booked through Reed and Mackay.
If you are flying in to Orange County-John Wayne Airport (SNA), you will be able to take the Hilton shuttle directly to the hotel. Their shuttles leave every 30 minutes. For more information on Hilton’s shuttle service, please contact them at (714) 540-7000.
If you are flying in to an airport other than SNA, arrange your transportation to and from the hotel when you book your flight with Reed and Mackay. These requests need to be approved by IHA before booking.
How Booking with Us Works
Reed and Mackay will look for the best fare from your departure city. (This is usually a one-stop flight for those traveling across country.) If you would like to use a specific airline or make your flight nonstop, we will accommodate your personal requests within 15% above the best fare. Any requests for a higher-priced flight will be referred to IHA.
Optional: Book Extra Rooms or Nights
Additional rooms or nights may be booked at your own expense. Please contact the hotel to make your reservation. Send your confirmation number to Eskarlethe by March 29, 2019 to pair your personal reservation with the IHA hotel rooming list. This will let the hotel know that you will be staying additional nights and you won’t have to change rooms.
Step 5: Pick Up Your Check
Your check will be available for pick up at the conference. Please ask for your check if you do not receive it when you check in at the conference registration table.
Step 6: Present!
Plenary session speakers will be introduced. For those giving breakout sessions, please start your session by introducing yourself to the group.
We encourage you to do your best to start and end on time. To assist you, an IHA staff member will sit in on your session. They will have “flash cards” to show you the amount of time left in your session. Please plan on leaving 5-10 minutes for a robust Q&A session as our attendees are usually not shy about asking questions and sharing opinions.
Note to breakout session speakers: If you present on Thursday, you will present twice – once in the morning, and again in the afternoon. If you present on Friday, you will only present once in the morning. Each session lasts 90 minutes.
We are proud to bring together the best and most engaged group of speakers, thinkers, and doers in this field. If there is anything we can do to make your experience a better one, please do not hesitate to ask. Thank you again for agreeing to share your expertise and be part of this conference.
Kind regards,The IHA Conference Planning Team